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SQUAD MINUTES
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NOTICE:
DATE: 18 MAR 2004
The Board of Directors of the McCampbells Aces Squadron was called to order by president
Lou Romano at 1600 on December, 2003. The meeting was held at the P.G.A. Members Club. MCAS members present were
president Lou Romano, past-president Reynolds Beckwith, vice-presdint Ron Kennedy, and secretary Dianne Gosselin. Also
present were general manager Frank Krimmelbein and club coordinator Elaina Samec.
All those present agreed on the following. For the annual Gala on January 16,
three entrees would be offered and guests choices would have to be tallied 72 hours in advance of Gala day. Small
snacks would be available during the cocktail hour which would begin at 1800. Two bartenders will remain through the
dinner hour which will be at 1900. A disc jockey will play music during cocktails, dinner and dancing.
Through the efforts of Joel Jacobs, our speaker for the evening will be RADM Matthew
Moffit. He and Mrs. Moffit will be seated at the head table with Lou Romano and his guests. Admiral Moffit will
speak at 1945. Dancing would follow.
When guests arrive, the tables in front of the dining room will have name tags and
place cards with menu choices on them. Also, displayed on the table will be MCAS information for prospective members.
Dues can be collected from those members who have not paid this years dues. To raise funds, it was decided to have a simple
50/50 raffle. MCAS would take their 50%, and we would draw two winners, one to receive 30% and the other, 20% of the
total. Ron Kennedy said he would bring his rolls of tickets.
The board members then agreed to meet soon after the Gala to make plans for future
activities. A barbecue would be a good idea. We would also have to discuss our financial status. Lou Romano
suggested that the next meeting could be held at Harbor Ridge in Stuart.
The meeting was concluded at 1700, after which Elaina allowed us to view the dining
areas for the Gala. Lou Romano thought we would need ten tables of eight for the dinner with a speakers podium set up
in front of the tables. Elaina said she would be available for further information.
Respectfully submitted,
Dianne Gosselin,
Squadron Secretary
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NOTICE:
Date: 17 JAN 2003
The annual meeting of the McCampbell's Aces Squadron, Inc. was called to order
by its president, Reynolds Beckwith at 2100 on 17 JAN 2003. After a count by a show of hands, a quorum was deemed
present, and the meeting formally commenced. The former secretary, Marianne Watkins, was thanked for her service to
the squadron. It was then moved, seconded and voted unanimously, for the election of Dianne Gosselin as the new
secretary.
A motion from the floor was presented to approve all actions of the squadron's Board
of Directors from the last annual meeting to and including the present meeting. The resolution was seconded, and was
carried unanimously.
Financial Statements dated 31 DEC 2002 were passed out to members by Vice Chairman, Joel
Jacobs who also distributed a copy of McCampbell's Aces Squadron's 2002 Address Books to all new members present, and a
2003 updated supplement to all members which had the 2002 new members included. Members having questions about
the financial statements were advised to send them to Joel Jacobs who will respond by email to the whole squadron.
There being no further business, a motion to adjoin was called for by the president,
seconded, and voted upon at which time the meeting was concluded.
For the Board of Directors:
By: Dianne
Gosselin,
Secretary
============================================== |
NOTICE:
Date: 23 DEC 2002
At the General Meeting of the Membership, held on 16 January 2002, a resolution
from the floor which stated "the members hereby ratify, and approve all acts and resolutions made by the board of directors
for the prior year," was passed unanimously.
As provided by the By-Laws, a series of board meetings were held by an exchange
of emails between directors, Snead, Beckwith, and Jacobs, from 22 May to 30 July 2002, wherein it was agreed unanimously to
support the Navy League in respect to the USS McCampbell visit financially. It was re-afirmed and agreed that the squadron
should not deplete its limited funds, but should always seek donations from members and the community to fund specific
projects such as this.
Mariann Watkins, Secretary was kept informed through her husband who attended Ship
Visit Committee meetings in her behalf. Kennedy was away for the Summer.
At a meeting of the board of directors held on 4 December 2002, the board
resolved that a pre-existing squadron debt to an officer should be repaid. The monies had been advanced to pay for organizational
and other start-up expenses during the squadron's formation.
Posted by Web Master in behalf of Mariann Watkins, Secretary.
23 DEC 2002
===================================================
NOTICE
17 APR 2002
At a meeting of the Board of Directors on 17 APR 2002, attended by Reynolds Beckwith, Swoose Snead,
Ron Kennedy, and Joel Jacobs, a resolution was passed adopting an $15.00 annual dues payment by regular members effective
immediately.
The reason was to help defray some of the squadron's operating expenses. Dues paid to the squadron are
fully tax deductible.
Posted by the Webmaster
as of 21 May 2002
=============================================
As a result of a special election completed on 3 MAR 2002, the Nominating and Election Committee in compliance with the
By-Laws of McCampbell's Aces, ANA Squadron #62, reports that Fifty seven percent (57%) of those eligible to vote were "FOR"
the election of the nominees.
The Election Committee is please to announce these results:
Elected President & Treasurer - Reynolds Beckwith
Elected Secretary - Mariann Watkins
Please join in congratulating these new officers of McCampbell's Aces, ANA Squadron #62.
Joel Jacobs will assume the previously vacant position of Vice Chairman.
As a result of the squadron's first election, RADM "Swoose" Snead continues as Chairman, and, as appointed, Ron
Kennedy will serve out John Butterfield's term as Vice President.
Respectfully submitted for the Committee,
John Magnon
4 MAR 2001
===================================================
DATE: 22 NOV 2001
NOTICE:
On 7-8 NOV 2001, McCampbell's Aces Articles of
Incorporation and corporate BY-LAWS were amended by a unanimous vote of the board of directors to incorporate language required
by the Internal Revenue Service in order to comply with regulations covering Section 501 (C) 3 organizations.
An amendement
to this effect was filed with the Florida Department of State, and was certified by the Secretary of State on 19 NOV. On 21
NOV, both the certified amendment and amended BY-LAWS were sent to the IRS for further review.
For the Board of Directors:
By: Alvin Haworth, Jr,
Secretary
=========================================
DATE: 27 JUN 2001
NOTICE:
On 26 JUN 2001, McCampbell's Aces Articles of Incorporation were filed with
the Florida Department of State, and the squadron was incorporated as a NON-PROFIT Charitable organization under the name,
McCampbell's Aces Squadron, Inc.
For the Board of Directors:
By: Alvin Haworth, Jr,
Secretary
At a board meeting held 3 JUN 2001, all members of the BOD voted in favor of the BY-LAWS after various
suggestions had been incorporated.
As of the close of business on 15 JUN 2001, The board's action was ratified and
the BY-LAWS adopted by the suquadron's members with 70.8% of all those eligible to vote, saying "AYE". There were no dissents.
For Board of Directors,
Al Haworth, Secretary
=================================================
At the close of business on 23 MAY 2001, the votes for squadron officers were tallied.
100% of the votes cast were in favor of the Nominating Committee's recommended slate. This constitutes 82.6% of the eligible
members voicing their opinion in favor of a ballot sent on 21 MAY 2001. This overwhelming support, for the candidates presented,
precludes any need for an additional ballot since there were NO "write-in" candidates.
I have the privilege of informing
you that the officers elected are:
RADM "Swoose" Snead - Chairman and Commodore
Joel Jacobs - President, CEO,
and Commanding Officer
John Butterfield - Vice President and Executive Officer
Alvin Haworth - Secretary and Treasurer
Any late votes submitted, due to "travel away from home" or other mitigating circumstances, shall be included if received
by, the close of business, on 26 MAY 2001. Even though the votes have been tallied, EVERY VOTE COUNTS so if you haven't voted
yet, please do so.
Thanks to all.
CAPT Keith Weaver, USN (Ret),
Chairman, Nominating Committee
==================================================
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McCampbell's Aces Squadron, Inc.
Squadron. # 62, Association of Naval Aviation
BY
LAWS
As Amended November 7-8, 2001
ARTICLE I: SQUADRON OFFICE:
Shall be designated by the president,
and for the purpose of these By Laws, shall be 1320 Tidal Pointe Blvd., Jupiter, FL 33477. The president is empowered to change
the address of the squadron office at his discretion, at any time.
ARTICLE II: MISSION:
McCampbell's Aces
Squadron, Inc. (MCAS), a member squadron of the Association of Naval Aviation, is organized EXCLUSIVELY to advance education
and public awareness by assisting in the exchange of information between its members and the civilian community in regard
to the history and activities of Naval Aviation and its importance to National Security within the meaning of Section 501
(C) 3 of the Internal Revenue Code. Furthermore, it shall periodically contribute those funds in excess of its reasonable
operating needs to worthwhile charities and other causes with a Naval Aviation affiliation. .
In order to preserve
an ever shrinking base of WW II and Korean Veterans, a primary objective shall be to collect, catalog, preserve and distribute
Naval Aviation history and lore in the form of written and oral histories of Naval Aviators from its local area. This information
shall be used, but not be limited to, group presentations, young people's career counseling, civilian education, and recruitment
efforts
The squadron shall not engage in any activity which is not in furtherence of its mission and in complete compliance
with the requirements of Section 501(C)(3) of the Internal Revenue Code of 1954, as amended, and regulations issued thereunder,
and shall operate as a not-for-profit organization. Also see ARTICLE XII, and XV of these BY-LAWS.
ARTICLE III: MEETINGS,
ELECTIONS, and TERM OF OFFICE:
May be held in person or by exchange of email at the discretion of the board of directors
which shall set the RULES of ELECTION and ALL MEETINGS. All motions shall be carried by the majority of those voting, except
in the case of an amendment to the By Laws, which shall require a vote of 66 2/3 percent of those voting. The "Tour of Office"
for elected officials shall be two years and a maximum of three. In the event of an opening in any ELECTED office, the board
may appoint the officer until the next election. Appointed officers serve at the will of the president, and in the event of
an opening in an APPOINTED office, the president may appoint to fill the office until the next election.
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A. RE-ELECTION OF OFFICERS: There shall be no prohibition against an officer serving additional terms in office
if it is the will of the membership. However, it is always wise to have new people serve, and a change in administration should
always be encouraged.
B. NOMINATING COMMITTEE: The president shall appoint a nominating committee for the purpose
of nominating members to fill the offices of the squadron, and this committee shall meet as necessary in person or by an exchange
of email. It shall be empowered to act only until the conclusion of its task.
ARTICLE IV: ORGANIZATION
A.
The minimum membership of this squadron shall be twenty (20) members. EACH MEMBER OF THE SQUADRON MUST BE A MEMBER OF THE
NATIONAL ANA. A QUORUM shall constitute 20 percent of the members eligible to vote.
B. The squadron will have the
following officers, each elected or appointed by the squadron's membership or president. The senior titles shall conform with
both accepted corporate practices as well as Naval tradition, and either title of a position herein may be used interchangeably.
Section B.1: Officers
B.1.1 Elected positions:
Chairman and Commodore
President and Commanding
Officer and immediate Vice Chairman and Vice Commodore following his/her presidency
Vice President and Executive Officer
Secretary
Treasurer
B.1.2 Appointed Officers or Committee Chairmen:
Membership
Activities
Meetings
Annual GALA
The President, in his sole discretion, may prescribe that two or more of the above functions be performed
by one individual, or he may split jobs into two or more functions as he deems appropriate.
C. Upon the formation
of the squadron, a list of members and the elected/appointed officers shall be submitted to ANA headquarters within (90) days
of the election, and likewise at each new election or appointment of officers.
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D. The squadron
president shall maintain liaison with ANA headquarters staff and his/her counterpart in other ANA squadrons on routine business
matters and for the exchange of information.
E. These by-laws will be consistent with the National ANA by-laws and
shall be submitted to the ANA headquarters upon acceptance by the membership and following any changes thereto.
F.
Local annual dues will be assessed as deemed necessary by the squadron board upon approval by a majority of the membership
casting their votes.
G. Any local ANA member in good standing may affiliate with any other squadron, but shall forgo
any voting rights or privileges with this squadron, but will always be welcome at squadron events.
Section C.1. Power
& Responsibility of Officers
A. Chairman. The Chairman shall be the SOP (senior Naval Flag officer present) in
the squadron as a regular member. He shall perform whatever duties that he and the president agree upon, but his primary role
shall be that of an advisor , counselor and liaison with other ANA squadrons and members of his stature. He may act in behalf
of the president and preside over formal meetings as they both agree. In the event that no one agrees to serve in this capacity
, there shall be no need to fill this position, and it shall remain dormant until a candidate is elected to this office.
A.1
Vice Chairman. The vice chairman shall be the immediate past president of the squadron. He shall serve in an advisory capacity
to the newly elected president in order to provide continuity in policies, programs, and other matters underway. He shall
sit on the board of directors, but shall NOT have a vote. He may act in behalf of the president or chairman and preside over
formal meetings as they all shall agree amongst themselves.
B. President. The president shall exercise the powers
and perform the duties assigned by the by-laws and shall be the chief executive officer of the squadron, charged with the
general management of its affairs. The president shall have full power to enforce the provisions of the by-laws and pursue
the objectives of the National ANA. He shall see that Robert's Rules of Order are followed.
The president shall preside at the meetings, if meetings are held, and shall be chairman
of the squadron board of directors, but he may share this responsibility with the squadron chairman, as they both agree. The
president shall appoint all necessary committees and shall perform such other duties customarily incident to the office. The
president shall use all proper means to promote the morale and to preserve the sustained interest of all in the squadron.
The president, or delegate, is to actively participate in other maritime aviation functions and activities.
C. Vice
President. The vice president shall perform such duties as may be assigned by the president or by the squadron board. The
vice president shall discharge the duties of the president whenever, in the discretion of the squadron board, the disability
or absence of the president makes such service advisable. The vice president shall assign squadron members, with the approval
of the president, to specific tasks in the squadron. The vice president shall, in effect, perform all such duties as would
be associated with squadron programs, parties, trips, visits from outsiders, etc.
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D. Secretary.
The secretary shall keep a record of the proceedings of all meetings of the squadron as considered appropriate by the squadron
board..The secretary shall notify the officers and all members of committees of their election or appointment, and shall issue
notices of all special meetings. The secretary shall perform such other duties as may be assigned by the president. The secretary
shall keep track of all noteworthy events and activities of the squadron and prepare and maintain an up-to-date History of
the squadron.
E. Treasurer. The treasurer shall collect and disburse all funds of the squadron and be the custodian
of such funds. The treasurer shall keep regular accounts in books belonging to the squadron, which shall be open to the inspection
of any member of the squadron board. The treasurer shall make annual reports upon the condition of the treasury and at such
other times as shall be requested by the squadron board or by the president. The treasurer shall perform such other duties
as may be assigned by the president.
F. Membership chair. The membership chair shall be responsible to the president for membership
recruiting and retention. Each squadron member shall be encouraged to assist in this function.
G. Activities chair
is responsible to the president, will act as advisor on squadron activities, including luncheons, and speakers travel to other
squadrons and other worthwhile activities.
H. Annual Gala chair or co-chairs: are responsible to the president for
the planning and execution of the squadron's party.
I. Additional officers. Additional officers may be designated,
by the board of directors as deemed necessary, to meet the needs of this squadron.
ARTICLE V: SQUADRON BOARD OF DIRECTORS
A. The squadron board shall be comprised of the squadron officers elected by the membership, and at the direction
of the president those officers appointed by him. Squadron board meetings will be held upon reasonable notice at the call
of the president, and may be done by email exchanges between the board members.
B. In addition to such powers as are
specifically conferred upon the squadron board by these by-laws, the board shall be responsible for the general management
of the affairs of the squadron and may make such rules and regulations as it deems advisable. The secretary, along with maintaining
minutes of the board proceedings, shall provide a written report of its activities, available to the membership.
C. The board shall meet each year-end to select one or more worthwhile charities or charity,
of their choosing. To these would be donated any excess funds beyond the reasonable needs of the squadron.
ARTICLE
VI: Delegates to the National Convention
The number of delegates to the ANA national convention shall be the number
assigned by the squadron board and the squadron delegation shall be led by the president.
ARTICLE VII. Committees
The squadron board will establish the standing committees it deems necessary for the proper conduct of the squadron
functions. The duties of each committee shall be presented in writing by the president.
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ARTICLE
VIII: Amendments to these By-laws
Squadron By-Laws may be amended by the squadron by the vote of two thirds majority
of the members casting votes, provided that the notice of the proposed amendment shall have been given by the secretary to
such members at least ten days before the meeting.
ARTICLE IX: Classes of Membership
A. PLANK OWNERS: All
persons who are fully paid members of the National Association as of 19 SEP 2001 shall be deemed to be founders of ANA Squadron
No. 62, McCampbell's Aces and hold the additional title of "Plank Owner".
C. REGULAR: All persons joining the squadron
after 19 SEPT 2001 shall be regular members.
D. WIVES: shall have the same status as their husbands except the right
to vote, unless voting in behalf of their spouse, and holding a valid proxy to that affect.
ARTICLE X: FLIGHT LINE
Is the squadrons newsletter that is available on the web site
at http:boatcoach.tripod.com. It is used to inform members of news of general interest, act as a clearing house of current
NAVAIR information, and as a source of generating reader interest in the Navy, and the Association of Naval Aviation.
The
president shall have the responsibility of supervising the content and publication of FLIGHT LINE which he may delegate to
others as appropriate.
ARTICLE XI: AWARDS
The Board of Directors recognizes the contribution of its members
to the squadron, by issuing awards for outstanding service to it, it's members or the Naval Aviation Community. To date the
following awards have been authorized:
A. Squadron Support Award. An Annual award to the person or persons who contributed
the most in the preceding year. First given in JAN 2000 and 2001 to Ron and Dorie Kennedy for hosting the Annual Gala.
B.
Squadron Name Award. presented to John Magnon for submitting the wining name, JAN 2001.
C. Mystery Plane Award. A Quarterly Award, First given to RADM Bill Moffit, and CAPT Hank Gorman, JAN 2001
D.
FLIGHT LINE Article award for best member submission
E. FLIGHT LINE Article Award for best non-member submission
F.
MEMBERSHIP RECRUITMENT AWARD to the member who signs up the most newbies in the squadron's fiscal year. First presented to
Joel Jacobs, JAN 2001.
G. OTHER APPROPRIATE AWARDS: may be given to acknowledge outstanding contribution to the squadron
by its members.
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ARTICLE XII: REVENUE SOURCES, RE-SALE ITEMS, and
SOLICITATION OF DONATIONS
A. Donations: The Board of Directors is authorized to solicit contributions to fund the squadron's operations and
make constitutions to other exempt organizations from members, companies, and other potential sources. The treasurer shall
be the receiver of funds and shall establish a separate account to collect and disburse them using generally accepted accounting
principals and standards. Also see ARTICLE XV.
B. Re-Sale Items: The Board of Directors is authorized to purchase
items of interest to squadron members, serving Naval Officers, interested persons, and the general public. Items such as polo
shirts, squadron patches, special souvenirs, all to be marked or embroidered with a McCampbell's Aces identification mark,
are to be used to raise funds for the squadron's treasury.
C. GALA: The board of directors at its discretion may approve
the inviting guests of its members, to the squadron's annual GALA for a fee. For example, each member may be authorized to
invite one couple at a cost of $20.00 each, or $40.00 total , or such as other amount as may be deemed appropriate by them
under the then existing circumstances.
D: ACCOUNTING: The treasurer shall establish a separate account to collect
and disburse funds from these activities using generally accepted accounting principals and standards.
E. FISCAL YEAR:
The squadron's fiscal year shall be the calendar year, beginning 1 JAN and ending on 31 DEC.
ARTICLE XIII: WOMEN'S
AUXILIARY
The Board of Directors is authorized, when deemed appropriate, to establish a Women's Auxiliary to foster
the mission, goals and objectives, and to otherwise assist in squadron activities.
ARTICLE XIV: DISSOLUTION
The
duration of the squadron shall be perpetual or until dissolved in accordance with law. In the event the squadron becomes inactive,
ceases operations, and the board of directors decides to dissolve the corporation, assets shall be distributed for one or
more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of
any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public
purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which
the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations,
as said Court shall determine, which are organized and operatedexclusively for such purposes.
One of the recipients of these funds may be the National Aviation Foundation, Alexandria, VA, if its status qualifies
within the meaning of a tax exempt organization under Section 501(C) 3. If not, a suitable charitable organization shall be
designated the beneficiary. The donation shall be made in the name of all squadron members, past and present.
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ARTICLE XV: TAX EXEMPT STATUS
1. The board of directors, using their best judgement, is hereby authorized
to take whatever action is necessary to obtain "TAX EXEMPT" status under whatever sub-section of Section 501 of the Internal
Revenue code, that is most desirable in the circumstance so long as the squadron is qualified as TAX EXEMPT.
Consequently,
the board of directors is authorized to add, modify, amend or delete any article in the preceding By-LAWS which is inconsistent
with this objective in order to comply with the rules and regulations governing the conduct of the affairs of the Tax Exempt
Corporation which receives tax deductible contributions under Section 501 (C) 3.
2. Therefore, no part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its
members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth
in Article II hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or
otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public
office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not
permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue
Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible
under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
3. Furthermore, the board is authorized to file ARTICLES OF INCORPORATION with the State of its choosing consistent with
these BY-LAWS.
4. IT SHALL BE THE OVERALL PURPOSE OF THIS SQUADRON TO CONTRIBUTE THOSE FUNDS IN EXCESS OF ITS REASONABLE
OPERATING NEEDS, AND THOSE NEEDED FOR FUTURE GROWTH AND DEVELOPMENT, TO WORTHWHILE CHARITIES, NEEDY VETERANS and INDIVIDUALS,
AND OTHER EXEMPT ORGANIZATIONS WITH A NAVAL AVIATION AFFILIATION one of which may be the Naval Aviation Foundation, Alexandria,
VA.
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